Welcome to E.I.D.A: We turn knowledge into value for the benefit of our clients.

Avenue de la Libération, Angle Rue Kame
01 B.P. 100, Lomé – Togo

+(228) 91 10 60 64
info@eidatg.org

Mon - Fri 8.00 - 17.00
Sat & Sun Closed

Tender

For security reasons the E.I.D.A. does not publish our current tender list via our website, please contact our information department directly to inquire the current tenders and the list of our registered and accredited local sourcing agent.

Eligibility and Rules of Origin of Participation

Our entire tender supply project is open to all legal persons {participating either individually or in a group (consortium) of Tenders}, foreign companies which are established in all Country or Territory of the Regions covered and/or authorized by the specific instruments applicable to the program under which the contract is financed. All products supplied under this contract must be of good quality and in compliance with standard.

Number of Tenders

Tenderer may submit only one tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot.

Selection and Award Criteria

The following selection criteria will be applied to tenderer. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole:

  • The average annual turnover of the tenderer must exceed the invoice value of the present contract
  • The registration of the supplier/ contractor with this Agency is an important factor
  • The Quality of the products to be supply, example ISO Certification, CE Marked or any other approved standard.
  • The financial situation of the tenderer should not be in deficit, taken into account debts, at the beginning and end of year.
  • The tenderer has worked successfully on at least one project value 10% of this contract in the fields related to this contract in the past Five years.
  • Registered and Accredited Consultant Sourcing Agents

    Every tenderer most have a local agent as part of his/ her representatives. Please contact us directly to get the list of our registered and accredited sourcing agent.

    Agent Commission

    All our Agents are entitled to not less than 2% and not above 5% Commission of the total Supplier Invoice/Contract Value (Unless as bargained by the Supplier and the said Agent), this amount is payable to the Agent by the Supplier only and when the Supplier receives full 100% payment from the Procurement Board (the buyer).

    Tender/ Contract Supply Document

    Bidders/Suppliers should submit the following bidding documents to the Bids and Awards Committee of E.I.D.A:

  • 1. A Quotation or Proforma Invoice covering the products to be supply
  • 2. Certificate of Standard for the product to be supplied (if any)
  • 3. A Letter of Intent stating suppliers’ ability to handle the contract
  • 4. A Letter Authorizing and Appointing a local agent/ representative for the tender processing
  • 5. Completed Copy of the Company Application/ Registration Forms
  • 6. Proof of Payment for the Registration Fee of 0.1% of the total Invoice value submitted
  • Tender Document

    Any company that wishes to have a copy of the official tender document must buy the tender documents through their local Agent/ representative who must be a licensed and accredited Agent of E.I.D.A.

    Company & Tender Registration Fee

    All our Suppliers/ Contractors are under statutory legal obligation to be registered with E.I.D.A. as our legal and non-residential supplier with 0.1% invoice value. This payment is payable to the revenue department of the E.I.D.A. in cash at the time of tender offer submission through the local Agent representing the company in the Bid. The Tender Registration fee is 100% refundable to the bidding companies that do not meet nomination status for Contract Award within two days of their formal disqualification from the tender.

    Suppliers/ contractors are required to contact their local agent and obtain official invoice containing their Bank account details for the payment of their registration fee, the agent upon receipt of the fund will submit it to our revenue department and then process the registration of their principal.

    Opening Of Bids

    Submitted bidding document will be opened by the Honorable Bids and Awards Committee Board within three working days of the bid submission. Pre-qualified/ nominated companies with realistic quotations and needed product line will be contacted by the Board through the Project Coordinator or General Secretary.

    Contract Payment

    Successful Company(s) will receive their contract payment in their preferred bank account within Fourteen (14) working days after Contract Agreement signing by both parties

    Payment Terms

    Every Contract Winner receives 100% advance payment before Production and Shipment; as the procurement Board reserves the sole right to pay in advance.

    Performance Guarantee

    The successful companies will be asked to provide a Performance Guarantee Letter in writing immediately after the receipt of the Award Notice before the official signing of the contract.

    Supply/ Delivery Duration

    The Tender supply duration is 1-12 months after the suppliers confirmation of full payment and also partial shipment/delivery is allow.

  • Final Destination Port: Autonomous Port of Lomé
  • Quotation: Ex-Works or FOB basis
  • Consignee: E.I.D.A.
  • Meeting and Site visit

    The Procurement Board may at their discretion send a delegation to the Supplier's Company in other to ascertain their production plant, level of production in progress and have a meeting therein, a Supplier who wishes to come for an official negotiation is allow to visit this office on appointment.

    Language of the Contract

    All written communications for this Tender Procedure and Contract must be in English Language only

    Our Tenders

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